24/7 Email Support
Tired of slow responses? Elevate your customer satisfaction with Hugo's rapid email support across multiple languages in your time zones.
Our Approach
Human Empathy + Efficiency = Customer Delight
At Hugo, we combine well-trained support specialists with processes to turn every customer email into an opportunity for building loyalty and improving your brand reputation.
Passionate Fans + Dedicated Experts
Don't work with generic staff. We hire support agents with at least 3 years of customer support experience and knowledge of your space.
Any Language, Any time zone
As a CX partner for some of the world's leading brands and promising startups, Hugo serves customers every day in 5 continents and in 60+ languages.
365 / 24 /7 & Omnichannel
Connect with your customers whenever and wherever they are - whether by phone, email, text, chat, in-app or social.
Seamless Integration
From apps on your phone to Zendesk, we've mastered your tool stack. We’re ready to work from day one to deliver exceptional CX.
We’re constantly trying to bring the best the market has to offer to support our global business operations by identifying suppliers with the exact solution we need to solve our problem. In this case, we found an incredible partner in Hugo.
What We Do
Unlike others, your 100% dedicated team is focused on consistently delivering high-quality work which is why 95% of our clients expand their scope with us within the first 3 months.
Responsive Email Management
- 24/7 email monitoring and triage
- Prompt and personalized responses
- Multi-language support (60+ languages)
- Complaint resolution & escalation management
- Order status updates & tracking assistance
- Product information & technical support
- Account management & billing inquiries
- Customer feedback collection & analysis
- Industry-specific email handling (E-commerce, SaaS, Healthcare, etc.)
Advanced Email Support Solutions
- Email template creation & optimization
- Sentiment analysis & proactive support
- Customer history tracking & personalization
- Complex query resolution
- Multi-channel support integration (email, chat, social media)
- Service level agreement (SLA) compliance monitoring
- Automated response suggestions for faster service
- Customer self-service portal support
- Knowledge base development & maintenance
- Continuous process improvement based on email analytics
Specialized Email Services
- E-commerce order management & support
- Software & technical troubleshooting via email
- Financial services email support (banking, insurance)
- Healthcare patient email communication
- Travel & hospitality email assistance
- Educational institution email support
- Real estate email inquiry management
- Legal services email correspondence
- Non-profit organization donor communication
- B2B email support & account management
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89%
First Contact Resolution
-
21s
Average Handle Time (AHT)
-
<7%
Service Rate Escalation
Quality through Versatility.
Excellent support demands both flawless execution and seasonal adaptability. We’ve engineered our teams to deliver just that.
Scaling
From startups to enterprise clients, we make scaling your support operations easy, adapting to your evolving needs.
Adaptive Coverage
Never be short-handed or overstaffed. We’re always on, always responsive and always have backup agents trained from day 1.
QA & Training
Every dedicated team has QA, training and on-going development programs. It's why our attrition rate is an industry-leading 1%.
How does it work?
We source, train, and assemble your new team in as little as 2 weeks. Once you go live, we continuously work to ensure you hit KPIs.
1. Receive Customer Email
The customer submits an email inquiry or support request to the designated support email address.
2. Issue Analysis
Our email support professionals carefully analyze the issues to understand the nature of the issue.
3. Resolve Issues
Based on the scope of the issues, our experts resolve the issue with a reply. If it cannot be resolved, the team escalates the matter to higher-level support or specialized teams for complex issues.
4. Follow-up, Confirmation & Documentation
Once resolved, our team follows up with the customer to understand satisfaction levels. The email interaction and resolution details are also recorded for future reference and tracking.
5. Schedule Check-ins!
We will set up regular check-ins that work with your schedule, not ours. This ensures you have ongoing visibility into performance and can provide timely feedback based on your availability.
We integrate seamlessly with technology built for scale & customer excellence.
30 days
Risk
-
Free
We're so confident you'll love working with Hugo's email support services agents, we offer a no commitment 30-day trial.
FAQs
Yes, it is. At Hugo, we dynamically expand your team as required, offering both recurring and ad hoc customer support services. We tailor our solutions to align seamlessly with the specific demands of your enterprise, irrespective of its nature.
Regardless of your location or language, we can accommodate your needs. Our extensive experience working with global companies allows us to adapt our services and communications to suit your cultural and linguistic preferences. Reach out – we will make it work.
- Chat
- Social Media
- SMS
- In-App
- Voice
We support a range of +50 platforms, including but not limited to:
- Zendesk
- Intercom
- SalesForce
- Zoho Desk
- Fresh desk
- Hubspot
- Kenchi
- Genesys
Hugo combines human expertise with rigorous processes to deliver unparalleled accuracy, efficiency, and scalability. Our industry-leading satisfaction rates, comprehensive security measures, and ability to handle complex, high-volume projects set us apart as the premium choice for outsourcing repetitive tasks. Moreover, Hugo has been recognized as the fastest-growing BPO company in the world for both 2023 and 2024 according to Clutch, demonstrating our commitment to excellence and our rapidly expanding capabilities in meeting diverse client needs.
Client teams receive reports weekly. In addition, the Hugo team prepares quarterly and annual reports for all clients as well.
At Hugo, we hire competent subject matter experts to manage each client team with varying levels of experience.
We run a 24/7 support team. As such, we can provide coverage across all time zones.
We take security very seriously. We are ISO 27001 certified, SOC 2 certified, and GDPR compliant and follow industry best practices to protect our customers’ data, including:
- Encryption: We encrypt all of our data at rest and in transit.
- Access control: We only grant access to our data to authorized personnel.
- Auditing: We regularly audit our security procedures to ensure that they are effective.
This depends on a few variable factors. Please use our cost calculator to get an estimate of the cost.
- Cost Efficiency: Outsourcing allows companies to reduce overhead costs associated with hiring, training, and maintaining an in-house customer support team. Enterprises of all sizes are finding it more cost-effective to pay a third-party provider based on usage or a fixed fee.
- Scalability: Outsourcing partners often have the flexibility to quickly scale up or down to meet fluctuating customer support demands, ensuring efficient resource allocation.
- 24/7 Availability: At Hugo, we offer 24/7 customer support. This round-the-clock availability allows for faster response times, reduced wait time, and improved customer satisfaction.
- Multilingual Support: Outsourcing can facilitate access to multilingual customer support, enabling companies to serve a global customer base more effectively.
- Risk Mitigation: Outsourcing providers often have contingency plans and disaster recovery measures in place to ensure business continuity in the face of unforeseen disruptions.
We work with a wide range of industries, including retail & ecommerce, home services, AI, Edtech, Fintech, Health & Wellness, Travel & Hospitality, SaaS, Gaming, Telecommunications, Legal and more.
No—so you don’t have to worry about hidden additional costs, such as setup fees. Setup is absolutely free!
We work with businesses of all sizes. Hugo understands you need quality support regardless of your company’s size. Our solutions work for solo practices, startups, and larger established companies.
Our highly-trained QA team actively supports your team by pulling agent tickets weekly and conducting ongoing coaching. We work with you to develop a custom action plan and create an SLA that outlines specific target metrics for each service area. Your Account Manager monitors performance, ensures we meet critical benchmarks, and maintains the agreed service level, all aimed at your complete satisfaction.
Your remote employees are an extension of your team. Our team will serve and support your current employees. We’re here to strengthen your team and improve your bottom line.
We train our Support Agents to mirror your internal processes, ensuring seamless integration with your team. Any relevant materials you can provide to Hugo will be invaluable. Our training team will review your processes and documentation and inform you if they’ve identified any gaps that could enhance training. If needed, we can help create the content needed to ensure a streamlined training program.
Yes, your team members will work exclusively for you on a full-time, permanent basis; they are not a shared resource. You determine their priorities, projects, and deadlines. And thanks to virtual meeting tools, they can meet with you as needed.
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